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Medford Water Commission

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PUBLIC NOTICE: Proposed Exemption From Competitive Solicitation - Water Bill Services

NOTICE IS HEREBY GIVEN that Medford Water Commission (Commission) will consider an exemption from competitive solicitation pursuant to the Commission’s Contracting and Purchasing Regulations, Section 2.32 – Sole Source Procurement at the regular meeting of Wednesday, October 4, 2017 at 12:15 p.m.
 
The Commission will consider awarding a contract to Bend Mailing Services (BMS) for Water Bill Design, Printing and Mailing Services. Findings in support of the exemption from competitive bidding consist of the following: BMS has the specialized technical skills, expertise and resources to provide the Commission with cost effective water bill design, printing and mailing services; BMS is uniquely qualified with in-depth knowledge of the Commission’s water billing and mailing requirements; BMS provides Commission staff with on-call technical support and programming services related to the water bill; BMS provides our customers with e-Bills, giving the Commission the ability to present an exact copy of the same bill that the customer receives. It is unlikely that the exemption will encourage favoritism or substantially diminish competition for personal services contracts; and awarding this contract is expected to result in cost savings and is otherwise in the public interest.
 
A copy of the proposed Resolution, which will authorize the General Manager to execute a two-year contract with Bend Mailing Services under this exemption, is available upon request from the Commission’s office at 200 S. Ivy St., Room 177 or by calling: (541) 774-2440. If you have any questions, you may contact Customer Service Coordinator Barb Henderson: (541) 774-2426.
 
Dated this 28th day of September 2017.
 
Brad A. Taylor
General Manager
Medford Water Commission




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