Contracting and Purchasing
Medford Water follows the Oregon Revised Statutes (ORS) as set forth in our Contracting and Purchasing Regulations.
Please check the Bids and RFPs pages for current procurements.
In general, the procurement process is driven by the type of purchase or project and the cost.
MATERIALS:
Water works materials, water treatment chemicals and vehicles (as budgeted) are procured annually. The type of solicitation depends on the value of the purchase: direct up to $10,000; competitive quotations up to $150,000; solicitations above $150,000 are advertised and bid packets made available on the website.
SERVICES:
Request for Proposal (RFP) - The Commission occasionally uses the RFP process, typically when procuring professional services. The RFP documents are usually made available, at no charge, on the website. The type of solicitation depends on the value of the contract: direct up to $10,000; competitive quotations up to $150,000; RFP process above $150,000.
Qualifications-Based Selection - This type of procurement process was adopted in 2012 based on new Oregon contracting statutes. The type of solicitation depends on the value of the contract: direct up to $100,000; RFP process above $100,000. The terms of the contract are negotiated with the top-ranked proposer.
PUBLIC IMPROVEMENTS:
The type of solicitation depends on the value of the contract: direct up to $10,000; competitive quotations up to $100,000; formal bid process above $100,000. Prevailing Wage Rates are required on projects exceeding $50,000; bonds and other requirements per Oregon statutes. Public improvement projects usually require pre-qualification of bidders by the Commission.
Contract Bonds and Insurance Requirements:
There are typically four types of bonds required for Water Commission construction contracts:
- Bid Bond
- Performance Bond
- Payment Bond
- Oregon Public Works Bond
Standard insurance provisions apply to all contracts; professional liability insurance is usually required on personal/consulting services contracts. Note: Bonds are rarely required on materials bids.
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