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Medford Water Commission

Medford Water Commission - 541.774.2430

Notice is hereby given that Medford Water Commission (Medford Water), by and through its Board of Water Commissioners, will receive hardcopy bids until 2:00 p.m., Local Time, Tuesday, August 22, 2023 for its Orchard Home Waterline Extension project.  All bids shall be identified as “ORCHARD HOME WATERLINE EXTENSION” and must include all components of the bid submittal packet and any addenda.  Hardcopy bids shall be submitted before the deadline in the Bid Schedule.  Bids will be publicly opened and read by Medford Water staff. All bids will be filed for public inspection following the bid opening. The contractor shall provide everything necessary for construction of these improvements in Medford, Oregon with the exception of owner identified work.   In order to bid on this project, the contractor must be prequalified with Medford Water for the installation of private waterlines and the City of Medford for work within the public right-of-way.  This work consists of but is not limited to: asphalt/concrete cutting, trenching, installation of piping and appurtenances, backfill, compaction, and restoration of roadways.  The contractor shall coordinate with Medford Water for field inspection and owner provided work as well as the City of Medford Public Works for work within the public right-of-way. There will be an optional Pre-Bid Meeting on Tuesday, July 25, 2023 3:00 p.m. at the Medford Water Conference Room, 200 S Ivy St., Room 177 Medford, OR 97501. 

Bid documents will be available electronically at www.medfordwater.org. Follow the link from the Home Page, Doing Business under Bids marked “ORCHARD HOME WATERLINE EXTENSION”, then select ‘click here for plans’ under the Plans column.  Potential bidders must contact Mark Depner, Purchasing Agent, at mark.depner@medfordwater.org or (541) 774-2459 to be provided a login password.  Potential bidders will be responsible for all printing and production requirements for reproduction of the bid documents.  Contractor will need to make arrangements to produce their own hard copies. 

For any questions regarding this Invitation to Bid, the single point of contact is Kevin Caldwell, Project Manager at 541-774-2469 or kevin.caldwell@medfordwater.org.  Facsimile (FAX) proposals are not acceptable. Each bid must contain a statement as to whether the bidder is a resident bidder. A sample Construction Contract is included for reference. All employers working under the contract are subject to the workers compensation laws of the State of Oregon. Temporary employees, leased workers, and independent contractors do not qualify for Medford Water benefits. No bid for a construction contract shall be received or considered by the public contracting agency unless the bidder is registered in the State of Oregon with the Construction Contractors Board or licensed by the State Landscape Contractor’s Board. Notification to bidders of project addenda will only be made electronically on Medford Water’s website (www.medfordwater.org). Within two working hours after the date and time of the deadline when bids are due to a contracting agency for a public improvement contract, a bidder shall submit to the contracting agency a disclosure of the first-tier subcontractors pursuant to ORS 279C.370, if applicable. A surety bond, signed irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, cashier’s check, or certified check of each bidder shall be submitted with or posted for all bids as bid security unless the contract for which a bid is submitted has been exempted from this requirement under ORS 279C.390. The security may not exceed 10 percent of the amount bid for the contract. This project does not contain asbestos abatement work and the contractor or (any) subcontractor will not be required to be licensed by the Oregon DEQ pursuant to ORS 468A.720. Medford Water may cancel the procurement or reject for good cause any or all bids in accordance with ORS 279B.100. Medford Water reserves the right to postpone the award of the con­tract for a period not to exceed 60 days.

Dated this 11th day of July 2023.

Brad Taylor, General Manager

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